As your business grows, so does its complexity. Inevitably there will be more links, procedures, and more staff involved in your business process. In order to save a ton of time and let businessmen focus on growing their business, an efficient measure must be adopted to improve their situations. Well, process documentation is the solution to their problem.
Speak of ways to document a process, choices are large in number and they could vary from each other, for example, Checklists, written drafts, and videos etc are forms of documentation. However, the best and easiest way for any PC-related process documentation is to make videos version of it.
Merits of Video are evident, video contains the movements on your screen with barely loss of information, it is quick and easy to operate, it is convenient to transform and manifest intuitively. It is also a perfect solution to persevere important processes for subsequent reviewing. Think about it when one of your core employees leaves his/her job all of a sudden and you can’t find the necessary training files for a new recruitment. Wouldn’t it be extra work for you to create a new one? But if you have foreseen it and prepared process documentation with videos, you won’t be bothered by a staff-turnover anymore.
So, how to make your process documentation with videos? And furthermore, how to make your footage even better with useful features of a screen recorder? Let’s quickly get on into it.
Document a process and your work will be streamlined
1. It helps improve processes. It mends up inefficiencies by documenting processes. All the procedures and steps and arrangements will be explicit after documentation.
2. It helps preserve confidential information of certain kind of occupation. In this way all links will run in fluency even facing some critical employees’ resignation.
3. Process documentation is also a vital component of business patents and secrets.
4. It helps train employees. You can use process documents to help new employees get accustomed to their roles and familiar with the processes they are about to take over. Process documentation is even useful for experienced staff in that they could refer to the obligation or codes every now and then without bearing them in minds.
In the very beginning, you need to prepare what need to be documented. They could be key points of talking, training cases, market strategies etc.
Then what follows is the question for choices of video makers. You could consider choosing a digital camera all right since this kind of recorder delivers optimum performance on real-time recording. But considering that right now people avoid face-to-face communication and pursue remote working style, I suggest you all to leverage a screen recorder to capture all the things happening on your screen.
Here I will exemplify RecMaster as my right-hand recorder and show you how to document a process with video on PC.
Step 1. Firstly download and activate RecMaster.
Step 2. Here you would see 5 basic recording modes. Choose Full-Screen Mode for better grabbing your screen.
Step 3. Before clicking the REC button, you have to tweak settings to promise the quality of your footage. Try to follow by select High quality > 30 FPS > your inclined video format > audio sources (here I highly recommend you turn on microphone sound if you are about to adopt “talking head”) > turn on webcam to better convey yourself.
Step 4. Now run your prepared files in advance and then click start recording. RecMaster is now capturing your movement and the webcam of your profile. During the recording time, make sure to close distracting software, but it is okay if you make flaws consciously, RecMaster’s built-in editor allows you to trim it when all your work flow is done.
Step 5. Stop recording and your footage is automatically stored to your local folder. You can straightforwardly find them at Recording List. There you can further process your video.
If you are looking for more sophisticated way of decorating your video, keep reading.
RecMaster offers users with a series of annotation tools ranging from arrows, graphics to text and brushes. With these tools’ help, users are able to highlight part of their documentation. Proper highlights in content could help gathering listeners/viewers’ attention. FYI, annotation tools are only available during the process of recording.
As mentioned in the content above, webcam is super friendly for the delivering of information. With a talking head illustrating the information of the process, key points and crucial segments are unlikely to be omitted.
Editor is a perfect tool to mend up users’ mistakes. Through some simple trimming and clipping, users can cut their unwanted content.
● Task Scheduled
Task Scheduled is a feature of RecMaster which allows users to record their screen at a pre-set time point. RecMaster will automatically capture what’s happening on your screen. You can make it a monitor of your PC while you are absent. But the feature is powerful to capture on-coming meetings or training cases thus to facilitate staff being occupied by current work.
Process documentation is an action that will benefit profoundly. For employees, their work will be illustrated clearly, and for employers, once they manage to document a process, they are equipped with “24-hour manuals” to better manage the labor force. Process documentation is much simplified with RecMaster. Video is a super convenient way to take on process documentation, with proper annotation tools and webcam, the goal of making great documentation videos will be better achieved.
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